Ok, my lovelies, let’s talk about Orlando. I would like to start reserving Villas. Because this is December, and March is right around the corner, believe it or not. So I need to start getting a headcount, and a headcount with deposits, because everybody wants to come to Orlando!!!!! until it’s time to start collecting the moolah.
A couple of things.
A) I am your party planner. Your UNPAID party planner. Your INEXPERIENCED, UNPAID party planner. And my sweet husband is helping me, and he has lots of experience lining up these kinds of shindigs, but he is also UNPAID and he doesn’t even get to come to the shindig. So I ask that you be nice to me. And patient. Because in addition to planning this shindig, I am: training for a marathon, fundraising for the ambulance, Christmas shopping and my family of 8 for the holiday, dealing with my husband being out of state for 12 out of 31 days this month, planning my own family’s vacation to Orlando in January, homeschooling a defiant child, going through a disruption, taking a trip to PA next week (x 6 days, anyone going to be around? I only have 5 kids with me..), doing behavioral management with a RADish, and, you know, normal day-to-day laundry/cooking/homework/raising up of 5 kids, a husband and 3 dogs. Not much.
B) THIS TRIP IS NOT JUST FOR RAD MOMS. It is, however, just for women. And lap babies. And I am sorry about that, to all 2 of my male readers, but sometimes the girls have just got to get away. So the trip is open to ANY women (married, single, divorced, mom, no kids, grandma, I don’t care). The theory is that you read my blog, otherwise, how would you know about the trip? But, if you are coming and you want to bring your sister, or your girlfriend, whatever. She can come. As long as she is willing to kiss my feet. (TOTALLY just kidding. No, I’m not. Yes I am.)
C) There will be several costs involved with this trip. Our goal is to keep costs down as much as humanly possible. The set costs will be: Lodging, Food, and Transportation. Those you will pay BEFORE you go to Orlando, and you don’t have to pay them all at once. The OPTIONAL costs will be Alcohol (which will be Pay-As-You-Slurp) and Spa (Pay-Per-Rub). IF (and that is a HUGE, HUGE IF) there is a van that goes on any sightseeing/excursion trip, there will be a sign-up for that, and that would also obviously be extra.
D) Your Lodging cost will be your deposit. THIS WILL BE NON-REFUNDABLE. (I mean, really, if I possibly CAN refund it, when the whole she-bang is over, I will. But if you tell me you’re coming, and I reserve the villa on my credit card, and you put your money in my pretty little hands.. I’m using it to pay that charge on my credit card. So, it’s gone, until or unless someone else comes along and saves your butt by taking over your spot.
E) I will be using a separate credit card and a separate bank account for the Orlando money, so that I don’t get anything mixed up with our family’s money and so no one worries that I am profiting from this endeavor. And so I don’t mess anything up and end up spending mortgage money on margaritas. That would not be good. I will be as open about the financial stuff as you need/want me to be while trying not to make anyone’s eyes glaze over. Again, remember, Unpaid Party Planner.
F) At this point, I have pretty much zero idea how many villas I need to rent. So, that’s okay! Because Rebecca at VillaDirect is sweet, and totally willing to work with us, and if we need to rent one or two villas at a time and then add on, she’s cool. So, if you CAN pay your deposit now, awesome. If you can’t, do not cry and writhe on the floor and think that this means you can’t come to Orlando. I get that it is December and Christmas is in 23 days (and really, I should be Christmas shopping right now). STILL, if you plan to come and you CAN’T pay your deposit right now, send me an email at jcwaters2002@yahoo.com and tell me that you are PLANNING to come (and how sure you are about that.. 30% sure? 95% sure?) and when you THINK you will be able to pay your deposit. That way I can have a general idea of how many people we may end up with (to ballpark out how many villas we need) and can give Rebecca an idea of when we might be ready to reserve additional houses.
G) The villas have two types of bedrooms: single rooms with big (queen or king sized) beds, and double rooms with twin beds. For the sake of fairness, if you want a single room, you will pay more per night. There are fewer of these rooms. If you are willing to shack up with someone share a room, you will save yourself some money. There is a very complex algorithm (that I can explain if you are really interested, and have a lot of time on your hands. But bring some strong coffee, because seriously, it puts ME to sleep.) that I used to come up with the 2 lodging costs.. because each villa is actually owned privately and they have different costs for cleaning and per night costs, and seriously, I do not have the patience or the brain capacity to charge one person $144 for a single room in House A and another $129.47 for a single in House B and another person $60.39 for a double in House C. I can’t keep track of all that. Nor do I want to. So here it is, ready? (Ok, look in the next paragraph).
H) LODGING COST (THIS IS YOUR DEPOSIT):
SINGLE ROOM WITH A BIG (QUEEN OR KING SIZED BED) FOR 3 NIGHTS: $185 (breaks down to $61.67/night)
SHARED/DOUBLE ROOM WITH A TWIN BED FOR 3 NIGHTS: $115 (breaks down to $38.33/night)
(If you are interested in coming for FIVE NIGHTS with the ADVANCE PARTY, see details below in “I”)
This cost includes tax, each person’s “share” of the pool heating fee, and each person’s “share” of the villa cleaning fee. Each villa has a washer and dryer on site. Each one has a pool that will be heated for the 3 nights. They all have phones on the FREECALL system. The main house has high speed wireless. Some of the other houses have dial-up internet. The houses that I am looking at renting are these, in this order (because they are in close proximity to each other). You can click on them and go look at slideshows of the whole houses and check out the bedrooms and the kitchens and all that. Do not write and tell me that you want House C with the double room with the Mickey Mouse bedspreads. I cannot handle that level of detail. Not yet, anyway.
Magna Opus (4 single rooms + 6 twin beds, room for 10 women total) This will be the “Main House.”
Leonella Villa (2 single rooms + 4 twin beds, room for 6 women total)
Banana Moon (3 single rooms + 8 twin beds, room for 11 women total)
Morning Star (2 single rooms + 4 twin beds, room for 6 women total)
Villa Sariki (2 single rooms + 4 twin beds, room for 6 women total)
New Mercies (4 single rooms + 4 twin beds, room for 8 women total)
I) ADVANCE PARTY: One house (Magna Opus) will be rented for 5 nights. This is so that an advance party can come in, do grocery shopping, rent the vans for transportation, hold my drink, do some food & other preparation, shuttle folks back & forth from the airport, help me deal with (my) last minute anxiety attacks, etc. UP TO TEN WOMEN CAN COME ON ADVANCE PARTY (well, NINE, plus me.) You’ll also help me convince people that they really DO have to go home when it’s over, shuttle them back to the airport, police up the houses (no serious cleaning.. I mean, seriously, we pay for that..) and have that last little decompression when everyone else goes home. Lodging costs for Advance Party:
SINGLE ROOM (QUEEN OR KING SIZED BED X 5 NIGHTS= $285 (breaks down to $57/night)
DOUBLE/SHARED ROOM (TWIN SIZED BED) X 5 NIGHTS = $165 (breaks down to $33/night)
IF YOU WANT TO COME ON ADVANCE PARTY, PLEASE, PLEASE, PLEASE, EVEN IF YOU TOLD ME A GAZILLION TIMES, SEND ME AN EMAIL CONFIRMING THIS (jcwaters2002@yahoo.com) AND TELLING ME WHICH KIND OF ROOM YOU PREFER. WE WILL HAVE 4 SINGLE ROOMS (3 AFTER I HOG ONE) AND 6 TWIN BEDS.
J) AIRLINE TICKETS: If you are coming ADVANCE PARTY, you will want to fly in on THURSDAY, 3/4/09 and fly out on TUESDAY, 3/9/09. If you are coming in for the MAIN PARTY, you will fly in on FRIDAY, 3/5/09 and fly out on MONDAY 3/8/09. If you want to come, but you can’t stay for 3 nights, that’s fine.. but your lodging, food, and transportation costs will not change. Partly because the Villas have a 3 night minimum charge.. and partly because Mama cannot subdivide all those charges and still keep the budget straight.
K) HOW TO PAY: You can pay me through PayPal using my email address (jcwaters2002@yahoo.com) (so, using a checking account or a credit card). Or if you don’t like using the tricky tricky internets, you can mail me a check. As long as it’s not rubber! But you have to email me to get my mailing address, because I do have some crazies that would like to show up in my yard and hang me in effigy. ( jcwaters2002@yahoo.com)
L) What else? Ask me. I might not know the answers yet, but you can ask me.